By Laws of the Smoky Mountain Quilters Guild Inc
January
2006
ARTICLE
I
OFFICES
Section 1 Principal Office. The principal office of the non-profit corporation shall be located at Box
1381, Franklin NC, 28744
Section 2 Registered
Office. The registered office of the Guild, which by law is required to be
within the state of North Carolina, shall be located at
1361 Coweeta Lab Road, Franklin,
NC 28734
ARTICLES
II
PURPOSES
OF GUILD
The purposes for which the guild is organized are to engage
in any lawful act or activity for which non- profit organizations may be organized under the laws of the State of North Carolina
and the United States and to possess all powers necessary or convenient to effect any or all of the purposes for which the
Guild is organized, including but not limited to:
A. To stimulate an
intelligent interest in the art of quilting in the community and to provide opportunities for the exchange of ideas, instruction
and presentation of pertinent information related thereto among the members of the Guild.
B. To acquire, lease,
build, and otherwise deal with real property and buildings in furtherance of the purposes set forth in sub-paragraph C below.
C. To receive and
maintain a fund or funds of real or personal property, or both and subject to restrictions and limitations hereinafter set
forth, and to use and apply the whole or any part of the income there from and the principal thereof exclusively for charitable,
literary, or educational purposes ( in accordance with Section 501 © (3) guidelines.
D. To undertake any
other legal activities that are not inconsistent with the Guild’s purposes as set forth hereinabove, and which are not
inconsistent with the exempt purposes of organizations as set forth herein below.
ARTICLE
III
MEMBERS
Section 1 Limitations and Requirements. Any natural person may be a member of the Guild.
Members of the Guild shall be divided into two categories: “dues
paying” members and “non dues paying” members. Dues paying
members shall be those members who have paid their annual membership dues as established by the members. Non dues paying members shall be those members whose dues are waved according to other provisions of these
By-Laws.
Section 2 Voting Rights. All members shall be entitled to one vote on each matter submitted to a vote of the
members.
Section 3 Resignation. Any member may resign by filing a written resignation with the Secretary, but such resignation shall not
relieve the member so resigning of the obligation to pay any dues, assessments, or other charges theretofore accrued and unpaid.
Section 4. Transfer of Membership. Membership in the Guild is not transferable or assignable.
ARTICLE
IV
MEETINGS
OF MEMBERS
Section 1.
Annual Meeting. An Annual meeting of the members shall be held on the 2nd and 3rd Mondays of April each year.
(This is a change from June
in order to better line up with the fiscal year and budget adoption)
Section 1. Annual Meeting. An annual meeting of the members shall be
held of the first Saturday of June each year. If the annual meeting of
members in not held at the appointed time, the Board of Directors shall establish the time for the annual meeting of the members
as soon as possible thereafter.
Section 2. Regular Meetings. Regular meetings of the Guild members shall be held on the second Monday of each month
beginning at 9:30 o’clock AM and on the third Monday of each month beginning at 6:30 o’clock PM with said meetings
to be held at First Presbyterian Church, Tartan Hall, Franklin North Carolina 28734.
A different date, and a different time for meeting may be established by the Board of Directors if it is impractical
to meet on the specified regular meeting days. Notice of a regular meeting shall
be given by any means that is fair and reasonable. Such notice may be given by
any usual means of communication including first class mail, electronic mail, telephone, or personal delivery of notice, any
of which will be deemed fair and reasonable notice pursuant to these By-Laws unless otherwise provided by law. If any action of the members is to be taken on any matter or matters, the notice shall specify the matter
or matters on which such action is to be taken.
Section 3. Special Meetings Special meetings of the members may be called by or at the request of the President,
any two (2) directors, or not less than one-tenth (1/10th) of the members.
Section 4. Place of Meetings All meetings of the members shall be held at such place as may be designated from
time to time by the Board of Directors, as may be designated in the Notice of Meeting, or as designated in these By-Laws,
Section 5. Notice of Annual and
Special Meetings Written or printed notice stating that the place, day and hour
of any annual or special meeting shall be delivered, either personally or by mail to each member, not fewer than ten (10),
nor more than forty-five (45) days before the date of such meeting. For annual
or special meetings, or when required by statute or by these By-Laws, the purpose or purposes for which the meeting is called
shall be stated in the notice. If mailed, the notice of a meeting shall be deemed
to be delivered when deposited in the United States Mail addressed to the member at her address as it appears on the Guild’s
current list of members, with postage thereon prepaid. In the case of members
who are residents of the same household and who have the same address, the corporation may mail a single notice to such members
jointly.
Section 6. Quorum One-quarter (1/4) of the members shall constitute a quorum at such meeting. If a quorum is not present
at any meeting of members, a majority of the members present may adjourn the meeting from time to time without further notice.
ARTICLE
V
BOARD
OF DIRECTORS
Section 1. General Powers. The business and affairs of the corporation shall be managed by its Board of
Directors. Except as otherwise expressly provided by law, the Articles of incorporation
or these By-Laws, all the of powers of the guild shall be vested in the Board of Directors with the advice and consent of
the Executive Board. (See Article VIII)
Section 2. Number, Term of Office
and Qualifications. The number of directors constituting the Board if Directors
shall be five (5). Only members may be a Director. Directors shall serve two (2) terms, or until their successors shall be elected and shall qualify.
Section 3. Election of Directors. All Directors shall be elected and take office at the annual meeting of the members
at which they are elected.
Section 4. Removal of Directors. Any individual Director may be removed from office at any time, with or without cause,
by a vote of at least two-thirds (2/3) of the members present at a special meeting of the members called for that purpose.
Section 5. Vacancies. Any vacancy on the Board of Directors caused by any matter
other than the expiration of the terms of the Directors shall be filled at a special meeting of the Board of Directors called
for that purpose. Such special meeting may coincide with any regular meeting
of the Board of Directors. A Director chosen to fill a vacancy shall hold office
until the next annual meeting of the members. In the event of a resignation of
a Director to take effect at a future date, the Board of Directors may choose a successor to such director to take office
as of the effective date of the resignation and for the same term as set forth above.
Section 6. Quorum. A majority of the number of Directors fixed by these By-Laws as the number of Directors of the Guild shall
constitute a quorum for the transaction of any business at any meeting of the Board of Directors, except in those cases where
the vote of a greater number of Directors is required by these By-Laws or by law.
Section 7 Manner of Acting. Except as otherwise expressly provided in these By-Laws, the act of a majority of
the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.
Section 8. Presumption of Assent.. A Director who is present at a meeting of the Board of Directors at which action on any matter is taken shall be presumed to have assented
to the action taken unless her contrary vote is recorded or her dissent is otherwise entered in the minutes of the meeting
or unless she shall file her written dissent to such action with the person acting as the Secretary of the meeting before
the adjournment thereof or shall forward such dissent by registered mail to the Secretary of the Guild immediately after the
adjournment of the meeting. Such right to dissent shall not apply to a Director
who voted in favor of such action.
Section 9. Informal Action by
the Directors. Action taken by two-thirds of the Directors without a meeting
is nevertheless Board action if written consent to the action in question is signed by the Directors taking such action and
filed with the minutes of the proceedings of the Board, whether done before or after the action so taken.
Section 10. Resignation. Any Director my resign at any time by giving written notice to the President or the
Secretary of the guild. Such resignation
shall take effect at the time specified therein, or if no time is specified therein, at the time such resignation is received
by the President or Secretary of the Guild unless it shall be necessary to accept such resignation before it become effective,
in which the resignation shall take effect upon its acceptance by the Board of Directors.
Unless otherwise specified therein, the acceptance of any such resignation will not be necessary to make it effective..
Section 11. Presiding Officer. The Presiding Officer at the meetings of the Board of Directors shall be the President
of the Guild.
Section 12. Secretary of the Board. The secretary to the Board of Directors shall be the Secretary of the Guild. The Secretary shall perform all secretarial duties at all meetings of the Board of
Directors.
Section 13. Compensation. Members of the Board of Directors shall not be compensated except for out-of-pocket
expenses incurred on behalf of the Guild.
ARTICLE
VI
MEETINGS
OF DIRECTORS
Section 1. Special Meetings. Special meetings of the Board of Directors may be called my or at the request of the
President or any two (2) Directors. The person or persons calling a special meeting
of the board of Directors shall, at least two (2) days before the meeting, give notice thereof by any usual means of communication
(which includes first class mail, electronic mail, telephone, or personal delivery of notice.). Such notice must specify the purpose for which the special meeting is called. However, matters of business not specified in the notice of a special meeting may be addressed and acted
upon at a special meeting if a two-thirds (2/3) majority of the members of the Board of Directors present at the special meeting
approve action upon such matters not specified in the notice of the special meeting.
Section 2. Place of Meetings. All meeting of the Board of Directors shall be held at such place as may be designated
from time to time by the Board of Directors, or as may be designated in the notice of the meeting.
Section 3. Notice of Regular Meetings
of Board of Directors. Regular meetings of the Board of Directors shall be held
on the fourth Monday of each month. A different day for meeting may be established
by the Board of Directors if it is impractical to meeting on the specified regular meeting day. Notice of a regular meeting shall be given by any means that is air and reasonable. Such notice may be given by any usual means of communication including first class mail, electronic mail,
telephone, or personal delivery of notice, any of which will be deemed fair and reasonable notice pursuant to these By-Laws
unless otherwise provided by law. The notice of meeting shall specify the matter
or matters on which any action of the directors is to be taken. Notice of meetings
of the Board of Directors must be given to the members of the Board of Directors not less than two (2) days prior to the date
of such meeting.
Section 4. Waiver of Notice. Any Director may waive notice of any meeting.
The attendance by a Director at a meeting shall constitute a waiver of notice of such meeting, except where a Director
attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully
called or convened and does not otherwise participate in such meeting.
Section 5. Participation by Telephone. Any one or more Directors may participate in a meeting of the Board of Directors by
means of a conference telephone or similar communications device that allows all persons participating in the meeting to hear
each other. Participation by these means shall be deems presence in person at
the meeting.
ARTICLE
VII
OFFICERS
Section 1. Officers of the Guild. The officers of the Guild shall consist of a President, a first Vice President, a Second Vice President, a Secretary and a
Treasurer.
Section 2. Election, Term of Office and
Qualifications. The officers of the Guild shall be the members of the
Board of Directors. The officers shall take office upon election. Officers shall be elected at the Annual Meeting of the members. The
term of office for each officer shall be two (2) years. No Director shall be
eligible to serve more than two (2) consecutive terms in the same office.
Section 3. Removal. The officers specifically designated in Section 1 of this Article VII may be removed, wither with or without
cause by two-thirds of the members at a special meeting of the members called for that purpose. At any special meeting called pursuant to this section to remove the President, the President shall not
he the Presiding Officer, but the Board shall select another of its members to preside at such meeting.
Section 4. Resignations. An officer may resign at any time by giving written notice to the Board of Directors
or to the President or the Secretary of the Guild.
Section 5. Vacancies. A vacancy in any office because of death, resignation, removal or disqualification, or any other cause,
shall be filled for the unexpired portion of the term in the same manner as described for filling the vacancies of Directors.
Section 6. President. The President shall be the chief executive officer of the Guild and shall be primarily responsible for
the implementation of policies of the Guild. She shall have authority over the
general management of the Guild in accordance with these By-Laws, subject only to the ultimate authority of the members. She may sign and execute instruments in the name of the guild except in cases where
the signing and the execution thereof shall be expressly delegated by the Board of Directors or by these By-Laws to some other
officer of agent of the guild, or shall be required by law otherwise to be signed or executed.
In addition, she shall perform all duties incident to he office of the President and such other duties as from time
to time may be assigned to her by the Board of Directors. The President shall
preside at all meetings of the Guild and the Board of Directors; shall notify the First Vice President if she is unable to
attend meetings; shall appoint committee chairpersons; shall assign such additional duties to other officers as are needed
in performing the duties of the respective office; shall be responsible for preparing agendas for meetings of the Board of
Directors and of the Guild, with input from the general membership and other Board members; and shall keep a general file
of all materials relating to the office of President, which file shall be given
to the incoming President at the end of the term.
Section 7. First Vice- President. IN the absence of the President, the First Vice-President shall perform the duties
of the President, and when so acting, shall have all the powers of and be subject to all the restrictions up on the President. Additionally, the First Vice President shall keep a complete file of all materials
relating to the office of First Vice President which file shall keep a complete file of all materials relating to the office
of First Vice President which file shall be given to the incoming First Vice President at the end of the term. At the expiration of the term of the President or if the term of the President is otherwise vacant, the
First Vice President shall become the President.
Section 8. Second Vice President. In
the absence of the President and First Vice-President the Second Vice-President shall perform the deities of the President,
and when so acting, shall have all the powers of and be subject to al the restrictions upon the President. Additionally the Second Vice President shall serve as Chairman of the Programs and Workshops Committee
and keep a complete file of all materials relating to the office of Second Vice-President, which file shall be given to the
incoming Second Vice- President at the end of the term.
Section 9. Secretary. The Secretary shall” (a) Keep the minutes of the meetings of the Board of Directors and the members
in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with the provisions
of these By-Laws or as required by law; (c) be custodian of the corporate records
and the seal of the Guild and see that the seal of the Gild is affixed to all documents the execution of which on behalf of
the Guild under it’s seal is duly authorized’ (d) keep a register of the address of each member of the Guild which
shall be furnished to the Secretary by each member; (e) have general charge of the books of the Guild’ (f) in general
perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to her by
the Board of Directors; (g) assist the President with general correspondence’ and (h) shall keep a complete file of
all materials relating to the office of Secretary, which file shall be given to the incoming Secretary at the end of the term.
Section 10. Treasurer. The Treasurer shall have charge and custody of and be responsible for all funds and
securities, receipts and disbursements of the Guild and shall deposit all monies and securities of the Guild in such bands
and depositories as shall be designated by the Board of Directors, provided that the Board of Directors may appoint a custodian
or depository for any such funds or securities and the Board of Directors may designate those persons upon whose signature
or authority such funds may be disbursed. The Treasurer shall be responsible
( a) for maintaining adequate financial accounts and records; (b) for the preparation of appropriate operating budgets and
financial statements’ and (c) for the preparation and filing of all tax returns required by law. Further, the Treasurer shall keep a complete file of all materials relating to the office of Treasurer,
which file shall be given to the incoming Treasurer at the end of the term.
Section 11. Compensation. Officers
of the Guild shall not be compensated except for out-of-pocket expenses incurred on behalf of the Guild.
ARTICLE
VIII
COMMITTEES
Section 1. Executive Board. The
chairman of the standing committees along with the Board of Directors shall constitute the Executive Board.
Section 2. Standing Committees. The Guild shall have the following Standing Committees: Nominating, Finance, Membership, Quilt Room, Telephone, Publicity, Historian, Newsletter, Scholarship,
Hospitality, Librarian, Sunshine, Community Outreach, Program , Comfort Quilt, Quilt Show Cookbook Sales, Quilts of Valor, and Storybook Quilts.
Section 3. Chairpersons
of Committees. The chairperson of each committee shall be appointed by the
President for a term not to exceed four (4) years. At the time of the annual
meeting the President will affirm or replace each committee chairman.
Section 4. Members
of Committees. Members of each committee shall be selected by the Chairperson
of the committee, with the approval of the Board of Directors; provided, however the President shall select the members of
the Nominating Committee.
Section 5. President
as Ex Officio Member. The President shall be an ex officio member of each
committee with the exception of the Nominating Committee.
Section 6. Duties of Committees. Each committee shall perform such duties as are from time to time assigned to them by the Board of Directors. The Nominating Committee shall consist of fine (5) members and shall present the proposed
slate of officers and directors at the respective annual meeting of the members in which the officers and directors are selected. Nominations from the floor at the annual meeting shall be permitted so long as all
nominees have given prior approval to be nominated.
ARTICLE IX
CONTRACTS, LOANS,
CHECKS, DEPOSITS, ETC.
Section 1. Contracts. Except as otherwise provided in these By-Laws,
the Board of Directors may authorize any officer or officer, agent or agents to enter into any contract or execute
and deliver any instrument in the name of and on behalf of the Guild, and such authority may be general or confined to specific
instances. The Board will seek the consent of the General Membership for any
expenditure exceeding $1000 which is NOT included in the yearly budget.
Section 2. Loans. No loans shall be contracted on behalf of the Guild and no evidence of indebtedness
shall be issued in its name, except by a majority vote of the members.
Section 3. Checks
and Drafts. All checks, drafts or other orders for the payment of money issued
in the name of the Guild shall be signed by such officer or officers, agent or agents of the Guild and in such manner as shall
from time to time be determined by resolution of the Board of Directors.
Section 4. Deposits. All funds of the Guild not otherwise employed shall be deposited from time to time
to the credit of the Guild in such depositories as the Board of Directors may select.
ARTICLE X
GENERAL PROVISION
Section 1. Corporate
Seal. The Corporate seal of the Guild shall contain the name of the corporation
and shall be in such form as approved by the Board of Directors.
Section 2. Dues. The budget, to be adopted by the members at the March guild meetings, shall include
the annual dues payable to the Guild by members. Such dues shall be payable on
or before the first day of each fiscal year. When any member shall be in default
in payment of dues for a period of thirty (30) days, such person’s membership shall be terminated without further action. All persons who are members of the Guild on their 80th birthday, shall
continue to be members and shall have all rights and obligations of dues paying members except that such member shall not
be required to pay any membership dues or assessments.
Section 3. Waiver
of Notice. Whenever any notice is required to be given to any Director or
Member by law, but the charter or by these By- Laws, a waiver thereof in writing signed by the person or persons entitled
to such notice. Whether before or after the time stated therein, shall be equivalent to the giving of such notice.
Seciton 4. Fiscal
Year. The fiscal year of the Guild shall be April 1 through March 31.
Section 5. Amendments. Except as otherwise provided by law, by the Articles of Incorporation or herein, these
By-Laws may be amended or repealed and new By-Laws may be adopted by the affirmative vote of two-thirds of the members present
at any annual or special meeting of the members;’ provided however that
notice of the proposed action shall have been included in the notice of the meting.
Section 6. Gender References. Any references herein to the masculine or feminine gender shall refer to both genders.
POLICIES AND PROCEEDURES
SMOKY MOUNTAIN QUILTERS GUILD
I.
Policies and Procedures:
A. Will
be reviewed every two years by incoming president within the first three months
of her term
B. May be
revised, amended or added to at any time as needed.
C. Are subject
to approval by general membership.
II. Loaning of quilt show frames.
A.
For members
1.
$15 refundable deposit for each frame
2.
$15 charge for lost or damaged frame
B.
For non-members
1.
$15 deposit for each frame
2.
First $15 is non-refundable
3.
$15 for each lost or damaged frame
C.
For
other guilds
1.
$50 rental for the set
2.
$15 for each lost or damaged frame
III. Class payments and fees ( see appendix 2)
IV. Quilt room chairman and committee:
A. Fees to be reviewed annually and changes reported to the executive board. Chairman should keep a written copy of the fees.
B. Backing, batting and thread must be furnished or a deposit of 1/3 total cost
required.
C. Total cost depends on amount of work to be done, such as repairing, basting,
marking, quilting, and binding (priced individually)
D. Postage, including insurance, to be paid by customer
E. If top is not ready when guild contacts owner, quilt rotated to the bottom of
the list
V. Scholarship Committee:
A.
The number and amounts of scholarships
should be reviewed by committee and changes agreed on by the board by February meeting.
The general membership can then vote if necessary on this decision at the February meetings.
B.
Process: see appendix 1
C.
An
alternate will be chosen each year so that, if a scholarship is unclaimed within the allotted time, the alternate may receive
that money for which he or she is qualified.
VI.Quilt Chairman
and committee
A. Chairman
and co-chairman will be appointed by the President ( with the advice of the executive board) as soon as possible after the
president assumes office. Term of office will terminate after the final debriefing
after the quilt show.
B.
Judging categories will be determined
by the committee and presented to the membership no later than January of the quilt show year.
C.
Quilt show chairman will appoint
all quilt sub-committee chairmen and determine their duties. All materials related
to the quilt show will be turned over to the quilt show chairman at the final debriefing.
D. (A list
of sub committees and their duties should be Appendix 3
VII.
Nominating Committee
A.
See Article 5, Section 5
VIII.
Finance Committee
A.
The Treasurer with the advice
of the President will appoint the committee
B.
The committee will be responsible
for assisting with the budget and any other duties assigned by the treasurer.
IX.
Membership Chairman
A.
The membership chairman will collect
membership dues and forms, turn the money over to the treasurer, and issue membership cards.
B.
She will maintain an up to date
membership list and furnish that list and information to other chairmen as needed.
C.
She will furnish new members with
appropriate paperwork and materials ( i.e. name tag info and copies of bylaws)
D.
She will furnish a signup sheet
for each meeting and assure that it is given to the secretary at the end of the meeting.
X. Telephone Chairman
A.
The chairman of her committee
telephones members who do not have email with information about any unscheduled events or change of plans.
XI.
Publicity
A. The publicity
chairman notifies local publications, radio, and city web site manager of any events or news pertaining to the guild
XII.
Historian
A.
The historian maintains scrapbook
and makes it available to membership on a regular basis.
B.
She assures the scrapbook is correctly
files in the quilt room at the end of her term.
XIII.
Newsletter Editor
A.
The editor ( and assistants if
needed) will publish the monthly newsletter and see that distribution takes place to all members and guilds with which we
exchange newsletters. The newsletter will contain information regarding places,
dates and times of meetings, programs and workshops. It will included changes
in membership and information from the minutes of prior meetings. Committee chairperson
and bees should submit their reports for the newsletter by the deadline set by the editor.
XIV.
Hospitality
A.
The hospitality chairman will
inventory supplies provided by the guild as necessary and purchase those supplies.
B.
The supplies provided will include
paper produces, coffee, tea and their condiments.
C.
The chairman will maintain a list
of monthly hostesses. The hostesses will provide the snacks, door prize and take care of setup and clean up of the food area.
D.
The chairman will provide for
the hostesses a list of duties, make available the guild supplies, and assure the hostesses have sign up sheets for the fat
quarter lottery and numbers for the lotteries.
XV.
Librarian
A.
The librarian will maintain inventory,
follow up on over due books, and purchase new inventory as deemed necessary. She
will report to the membership on new books in the library. The library may be
purged periodically. Old books may be sold and the funds used for new books.
XVI.
Sunshine Chairman
A.
The sunshine chairman will send
cards to members and friends of the guild when appropriate. She is responsible
for purchase of supplies and presenting the receipt to the treasurer for reimbursement.
XVII. Community Outreach Coordinator
A.
The coordinator is responsible
for supplying kits for members to make baby quilts for arranging workshops for those quilts and/ or for encouraging members
to make those quilts on their own.
B.
She is responsible for distributing
those quilts as needed in the community.
C.
She should report regularly to
the membership of the membership of the status of the quilt supply and of the quilts distributed. This may be at meetings or by a report to the newsletter.
XVIII.
Quilts of Valor Chairman
A.
The chairman is responsible for arranging workshops, supplying agreed upon supplies, arranging distribution
of the finished quilts, managing the budget, and reporting to the guild The chairman is responsible for arranging workshops,
supplying agreed upon supplies, arranging distribution of the finished quilts, managing the budget, and reporting to the guild
XIX.
Storybook Quilts Chairman
A. The
chairman is responsible for ordering the books, arranging the making of the quilts, co-coordinating with the schools, keeping
a list of volunteers who will read or otherwise help with the program in the schools, managing the budget, and reporting to
the guild.
XX.
Cookbook Sales Chairperson
The chairman is responsible
for cookbook sales: seeing that the books are distributed to the places that sell them for the guild, that they are available
for shows the guild participates in, and collecting the money for the books.
XXI.
All committee chairmen
and coordinators should prepare an end of the year report by the December meeting. They
should have all materials ready to pass on to their successor at the December meeting if they are not continuing in their
position
XXII. Memorial remembrances for members: One quilt book will be donated to the Macon
County Library in member of the member.
Payment for workshop teachers
- All classes will be in keeping
of the stated Guild purpose, to promote quilting
- Members will be charged a
minimum of $5 to register
- For all classes, the full
fee will be required at registration. It is not refundable but is transferable
- Teacher fees and expenses
will be negotiated b the Program Chairman ( 2nd Vice President) with the advice and consent of the board.
- A workshop Presenter’s
Agreement must be completed but he instructor and authorized by the President or Vice President before the workshop takes
place.
- Teachers ma offer for additional
fees, such items as books, kits, etc. They are to collect the fees themselves.
- Fees for the workshops will
be determined by the Program Chairman based on the cost of the workshop and with the advice and consent of the board.
- Non members taking a workshop
will be charged an additional $15.
Approved November 26. 2007
BYLAWS
In the last several months you have received envelopes with current copies of the bylaws.
AT THE JULY MEETINGS WE ARE VOTING TO ACCEPT (OR NOT) THE BYLAWS AS WRITTEN, WITH THE FOLLOWING
CORRECTIONS.
(Please remove this page from your newsletter and add to your envelope.
Corrections to Bylaws: approved July 2006
SMQG
Article IV, Section l: Change to read: An annual meeting of the members shall be held
on the second Monday of June in each year.
Article V. Section 2: Omit the last sentence: “Directors shall be allowed to
succeed themselves any number of terms.” (This does seem to contradict Article VII, Section 2)
Article VIII, Section 2: The Guild shall have the following standing committees: Nominating,
Finance, Membership, Quilt Room, Telephone, Publicity, Historian, Newsletter, Scholarship, Hospitality, Librarian, Sunshine,
Community Outreach, Quilt Show, Program, and Comfort Quilt. (Omit Night)
Article IX, Section 1 Add the sentence: The Board will seek the consent of the General
Membership for any expenditure exceeding $1000 which is NOT included in the yearly budget.
Additions to Policies and Procedures:
Article XIX Omit Night Chairman
Add:
Article XIX Program Committee Chairman
A. The Program Committee Chairman will be the 2nd Vice President
B. The program committee will assist the 2nd Vice President in preparing
the programs and workshops for the year and in other capacities as needed to provide and run the programs and workshops for
the guild.
Article XX: Comfort Quilt Chairman
A. The comfort quilt chairman will make available patterns for the members to make comfort
quilt blocks
B. The chairman will collect the blocks and arrange for groups of guild members to assemble
the quilt.
